Export to PowerPoint or another file format in Keynote on Mac
Created by: Erik Gislason
Modified on: Thu, Oct 8, 2020 at 4:40 PM
To save a copy of a Keynote presentation in another format, you export it in the new format. This is useful when you need to send the presentation to people who are using different software. Any changes made to the exported presentation don’t affect the original.
Note: If the original file has a password, it applies to copies exported in PDF, PowerPoint, and Keynote ’09 formats, but you can change or remove it.
Save a copy of a Keynote presentation in another format
Open the presentation, then choose File > Export To > [ file format] (from the File menu at the top of your screen).
Specify export settings:
PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select the checkbox next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as they appear in the presentation. To include comments in the PDF, select the “Include comments” checkbox.
Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, click Advanced Options, then choose On.
Note: For more PDF options, click Cancel, choose File > Print, then click Show Details at the bottom of the print options.
PowerPoint: If the file needs to be compatible with an older version of Microsoft PowerPoint (1997-2003), click Advanced Options, then choose .ppt from the pop-up menu.
Movie: To export only part of the presentation, select From and enter the beginning and ending slide numbers. If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.
Click the Resolution pop-up menu, then choose a resolution. To set a custom resolution, click Custom at the bottom of the menu.