You can record narration for a presentation right within PowerPoint.

To record and play back sound, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren't running any other sound recording applications, such as Speech Recognition, while you are recording.


Record audio and add it to a slide

  1. Select Insert > Audio.
  2. Select Record Audio.
  3. Type a name for your audio segment, select Record The Record button , and then begin speaking.

Note: Your device must have a microphone in order to record audio.

  1. To review your recording, select Stop The Stop button and then select Play The Play button .
  2. Select Record to re-record your clip, or select OK if you're satisfied.
  3. To move your clip, select and drag the audio icon to where you want it on the slide.

If you’re using more than one audio file per slide, we recommend putting the audio icon in the same spot on a slide to find it easily.

  1. Select Play.

Set the playback options

Select the audio icon and then select the Audio Tools Playback tab. Then select which options you'd like to use:

  • To trim the audio, select Trim and then use the red and green sliders to trim the audio file accordingly.
  • To fade in or fade out audio, change the number in the Fade Duration boxes.
  • To adjust volume, select Volume and select the setting you prefer.
  • To choose how the audio file starts, select the Start drop-down arrow and select an option:



In Click Sequence

Plays the audio file automatically with a click.

(This option is available in PowerPoint for Office 365 and PowerPoint 2019. It's also available in PowerPoint 2016 version 1709 or later.)


Plays automatically once you advance to the slide that the audio file is on.

When Clicked On

Plays audio only when the icon is clicked on.

  • To choose how the audio plays in your presentation, select an option:
    • Play Across Slides: Plays one audio file across all slides.
    • Loop until Stopped: Plays an audio file repeatedly until it’s stopped manually by clicking the Play/Pause button.
  • To have the audio play continuously across all slides in the background, select Play in Background.